Last updated [date]

The [PLN] Leadership Team is an elected group that provides top-level leadership on critical decisions and ensures ongoing programmatic success.

The [PLN] Leadership Team is composed of four elected positions:

• Chair

• Chair-Elect

• Treasurer

• Secretary

The [PLN] Community Facilitator provides facilitation support for this group.

The [PLN] Leadership Team meets on a quarterly basis. The Leadership Team also meets with the committee and working group co-chairs on a monthly basis. Leadership Team attendance and planning is also expected at monthly community calls, and the annual meeting.

Agendas for monthly Leadership Team meetings are distributed no later than one day before each meeting. Minutes are made available to the Leadership Team after each meeting. Updates and time-sensitive questions are sent out between meetings via email.

• Governance Documents

• Google Drive

• Meeting Minutes

• Group Rosters

The Leadership Team Chair is primarily responsible for 1) convening all Leadership Team meetings; 2) calling for and preparing agendas for said meetings; and 3) ensuring any/all strategic items get brought to a vote as deemed necessary by the Leadership Team, in coordination with the Members. On an as-needed basis, the Leadership Team Chair will make herself/himself available throughout their term as an advisor to the Central Staff and the Committees as they prioritize working items. The Leadership Team Chair will also be available to correspond (along with the Central Staff) with prospective new Members and will actively seek opportunities to promote the [PLN] in the digital preservation community.

• Meet once a month with the Community Facilitator

• Set the agenda for and facilitate Leadership Team calls

• Host community calls as needed

• Outreach as needed

Prior to assuming Chair, the Leadership Team Chair-Elect is primarily responsible for convening the Committees and Central Staff prior to [PLN] meetings to evaluate and document progress regarding active working items. The Leadership Team Chair-Elect will assist the outgoing Leadership Team Chair with preparing agendas for Leadership Team meetings. The Chair-Elect is also strongly encouraged, as time and availability permits, to correspond (along with the Central Staff) with prospective new Members and actively seek opportunities to promote the [PLN] in the digital preservation community.

• Gather updates from committee co-chairs for monthly community calls or leadership teams calls

• Gathering feedback/support needs from committee co-chairs

• Track leadership team progress on action plan

• Outreach as needed

The Leadership Team Treasurer is primarily responsible for reviewing the annual [PLN] budget prior to the Annual [PLN] Meeting and advising the Central Staff on preparing a proper financial report for the Leadership Team and the Membership.

• Develop annual budget (including review and approval processes with both community leadership and with Educopia leadership)

• Review and approve all financial reports (e.g., annual budget-to-actuals)

• Approve expenditures and receivables, via monthly review of Profit & Loss or P&L statements (Statement of Financial Activities) reports

• Raise questions and requests information as needed from the Facilitator and the Business Manager to clarify and/or correct the P&Ls

• Monitor annual budget and operational reserves

• Present reports to community leadership, keeping them apprised of the community’s fiscal health and needs

• Evaluate and improve fiscal documentation, policies, and procedures for the community

• Budget

• Treasurer handbook

The Leadership Team Secretary is primarily responsible for assisting the Leadership and the Central Staff with recording and distributing minutes from all Leadership meetings. The Leadership Team Secretary is also responsible for issuing calls for nominations for all open Leadership positions, and reviewing the results of all voting elections.

• Record minutes during Leadership Team calls

• Distribute minutes and action items after Leadership Team calls

• Assist the Community Facilitator with running elections

• Assist the Community Facilitator with improving Leadership Team documentation