Balancing multiple executives' schedules requires strategic planning. When supporting a CEO and two senior managers, I prioritized tasks using the Eisenhower Matrix, ensuring urgent and important matters came first. I used color-coded Google Calendars to track schedules and quickly spot conflicts. Every Monday, I shared a weekly overview with each executive and confirmed shifting priorities, staying proactive to prevent last-minute chaos. The key is clear communication, anticipating changes, and leaving buffer slots for emergencies. Effective prioritization keeps operations smooth and executives focused on their goals.

I prioritize tasks based on urgency, executive preferences, and business impact. I use a shared calendar, set clear priorities, and stay flexible to adjust as needed.

Rank tasks by urgency and impact, sync calendars, and set clear expectations. Use scheduling tools and buffer time to handle changes smoothly.

• Identify urgency and importance • Use a shared calendar • Time blocking • Delegate tasks • Set clear boundaries • Proactive communication • Meeting agendas • Task management tools • Regular reviews