Some additional thoughts: #1 DITCH SYNCHRONOUS meetings as much as possible – as a standard, they're outdated relics of office culture that wastes time. → Switch to "ASYNCHRONOUS conversations" using collaborative documents with 24-hour response windows. → For discussions that need more nuance, use asynchronous video/audio messages (either one-on-one or in dedicated channels where the RIGHT people are involved). #3 For the rare truly urgent issues, rotate the burden of odd-hour calls FAIRLY. #4 ANYONE CAN LEAVE any meeting, at any time, if they're not adding value or gaining insights. → No explanations needed. Brutal efficiency that respects everyone's time. #5 Remember, often the most effective "meeting" is often NO meeting at all.

Primero, establece una hora razonable para todos. Usa herramientas como World Time Buddy para encontrar el horario más equitativo según las zonas. Si no es posible una hora ideal, alterna los horarios para balancear el impacto entre los miembros del equipo. Además, organiza reuniones bien estructuradas. Comparte la agenda con anticipación, sé puntual y usa grabaciones para quienes no puedan asistir. Aprovecha herramientas de colaboración para mantener a todos informados. ¡Adaptarse a la diversidad horaria fortalece la unión del equipo!

I’ve experienced this while working at an MNC—we made sure to agree on a scheduled time that worked for everyone, and we extended it when the business required. It’s really not that hard!

When your team is spread across time zones, try to find a time that’s fair for everyone—even if it’s not perfect. Rotate meeting times if needed, so no one is always stuck with early or late calls. Keep meetings short, focused, and send clear agendas ahead of time. And for things that don’t need a live call, use async tools like recorded videos or shared docs to keep everyone in the loop.

Scheduling with a global team can be tricky, but combining the right tools and practices can make it smoother. Using a time zone converter helps identify overlapping work hours, while setting a rotating meeting schedule ensures no one is consistently inconvenienced. Recording meetings allows those who can’t attend to stay in the loop, and establishing “core hours” a small time window that overlaps across time zone scan help with recurring syncs. Embracing asynchronous tools minimizes the need for live meetings. Regularly checking in on team availability and being mindful of local holidays and cultural norms adds a layer of inclusivity and flexibility.